4. See, In the Microsoft 365 admin center, in the left nav choose, On the multi-factor authentication page, select each user and set their Multi-Factor auth status to. Turn off legacy per-user MFA O365 multi-factor authentication offers companies peace of mind knowing that even remote employees will be protected. To prevent attackers from using stolen credentials to … Now I want to move our Intranet over to SharePoint Online. Some things work in some areas and then not in other areas. Tools to manage configuration changes Microsoft provides information about how to use Powershell to manage your O365 configuration. When you successfully authenticate you will receive a access token and a refresh token to be able access Office 365 services . Create two or more emergency access “break-glass” admin accounts.. Let’s get started! Azure O365 authentication unsupported by legacy protocols: Azure AD is the authentication method that O365 uses to authenticate with Exchange Online, which provides email services. Last modified November 18, 2007, Your email address will not be published. Use MFA for all users to enhance security. New York For most organizations, Security defaults offer a good level of additional sign-in security. ... Office 365 SharePoint Online, and Outlook Groups, and then click Select. As Centrify stresses, make sure your MFA solution can interoperate with … Here is a list of the top 10 countries with the highest number of visitors. Posted by 12 days ago. This additional step will be required for all access when you are not connected to the Commonwealth network. Washington D.C. We can’t stress this point enough, can we? This blog is visited regularly by people from over 190 countries around the world. Multi-factor authentication requires you to log in with a … Another best practice is to configure multi-factor authentication (MFA). The app password issue is worrying. Texas In the wake of COVID-19, there has been an international surge in Office 365 user adoption. This feature is also available with any Office 365 subscription. For more information about the Azure AD P1 and P2, see Azure Active Directory pricing. As most customers of the Microsoft Cloud utilise Office 365, Microsoft have enabled MFA as an included service to Office 365 SKUs. Today, all users should be leveraging this security feature. Legacy email protocols such as IMAP and POP can't process client access policies or multifactor authentication (MFA). … I am wondering if there is a “best practices” guide somewhere within the O365 portal or somewhere on the web. Office 365 MFA. Use Microsoft Authenticator app on your smartphone for Global Admin accounts, because it is more secure than other verification options. 8. Conditional Access lets you create and define policies that react to sign in events and request additional actions before a user is granted access to an application or service. Microsoft offers a few different ways to take advantage of multi-factor authentication for Office 365. MFA for Office 365 is included as part of the Office 365 subscription at no additional cost. Implement Multi-Factor Authentication. For the best experience for the rest of your users, we recommend risk-based multi-factor authentication, which is available with Azure AD Premium P2 licenses. Here are best practice guidelines for managing MFA: Create two or more emergency access break-glass admin accounts The emergency access accounts should not be associated with any individual and not connected with any mobile phones, hardware tokens assigned to a user. Leave this setting On for best results. Russian Federation With these types of … The top 10 U.S. states with the most visitors are: 1. In the recent past, multi-factor authentication (MFA) was only available to the most security-conscious companies. Protect the corporate assets at any timeBy using Conditional Access policies, you can apply the righ… If you’re like me, I love my users, but I don’t trust any of them. This configuration mitigates the risk of adversaries pivoting from cloud to on-premises assets (which could create a major incident). The mo… Virginia • Manage … India However, ‘Office 365 Global Admin best practices’ has become one of the most popular Microsoft-related search terms on the internet, as GAs look to get to grips … 9. Using multi-factor authentication is one of the easiest and most effective ways to increase the security of your organization. Similar in service functionality as Azure AD MFA, only that theres no server role, Office 365 MFA can in most cases by the first introduction to MFA to most organisations. 3. Office 365 Multi-factor Authentication Best Practices Posted on December 20, 2018 May 25, 2019 by k0k0t In practice, multi-factor authentication (MFA) in Office 365 refers to dual-factor authentication and since MS will likely introduce additional options in the future, hence the MFA moniker. Resisting common attacksThis involves the choice of where users enter passwords (known and trusted devices with good malware detection, validated sites), and the choice of what password to choose (length and uniqueness). You enable or disable security defaults from the Properties pane for Azure Active Directory (Azure AD) in the Azure portal. Use MFA for Global Admins and other accounts with administrative privileges, even if you are not using it for the... Microsoft recommends that you don’t configure MFA for one Global Admin account so … Below are best practices on how to implement Azure MFA on a MyCloudIT RDS deployment. An Office 365 subscription comes with free support for MFA on Office 365 apps. For Azure MFA to work, your Active Directory must be synchronized with an Office 365 account. So one quick win for improving security in Office 365 is enabling MFA. This is the best mitigation technique to protect against credential theft for O365 administrators and users. For instance: When our vendor setup our O365 environment, the default SharePoint site was created. For most subscriptions modern authentication is automatically turned on, but if you purchased your subscription a long time ago, it might not be. In an era where stolen … MFA for Office 365 is included as part of the Office 365 subscription at no additional cost. Configure Conditional Access. Risk-based conditional access is available through Azure AD Premium P2 license, or licenses that include this, such as Microsoft 365 E5. Microsoft Office 365 session timeouts article below explains how this works in the Azure Active Directory with modern authentication section: Session timeouts for Microsoft Office 365. Best practice: Don’t synchronize accounts to Azure AD that have high privileges in your existing Active Directory instance.Detail: Don’t change the default Azure AD Connect configuration that filters out these accounts. 6. If your organization has more granular sign-in security needs, Conditional Access policies can offer you more control. Identity protection is a set of features only included with Azure AD Premium P2 … When migrating to Office 365, one of the most important implementation practices to assess is your network connection and capacity. They continuously monitor and rapidly respond to these attacks to protect customer tenants and the Okta service. Over the last 6 years, after extensive meetings with numerous clients, we’ve found these 5 Office 365 implementation best practices are the most necessary. Use OneDrive as your primary folder for file sharing. Last week at Microsoft Ignite the Office 365 ProPlus deployment team released a brand new guide focused on making your organization's Office 365 ProPlus deployment a success.. California Today, all users should be leveraging this security feature. Ohio Last week at Microsoft Ignite the Office 365 ProPlus deployment team released a brand new guide focused on making your organization's Office 365 ProPlus deployment a success.. We have tested the free O365 MFA and found app passwords to be a nightmare. There are a number of protocols associated with Exchange Online authentication that do not support modern authentication methods with MFA features. Use MFA for Global Admins and other accounts with administrative privileges, even if you are not using it for the standard users. Copyright © 2004-2020 SeattlePro Enterprises, LLC. The mo… Under Access controls, click Session. 1: Set up multi-factor authentication. Given the fallout after the major MFA outage in November, when a lot of users across the world found themselves locked out of Office 365 portal here are some best practices to follow to ensure that all of the users that have MFA enabled do not get locked out. There are a number of protocols associated with Exchange Online authentication that do not support modern authentication methods with MFA features. We have tested the free O365 MFA and found app passwords to be a nightmare. If you have the security infrastructure already in place for a stronger secondary authentication method, set up MFA and configure each dedicated global administrator account for the appropriate verification method. The emergency access … Opt for Interoperability. Organizations have largely seen positive outcomes from increased utilization, effectively facilitating home working and remote collaboration. Illinois Based on your understanding of multi-factor authentication (MFA) and its support in Microsoft 365, it's time to set it up and roll it out to your organization. multi-factor authentication (MFA) and its support in Microsoft 365, turn on Modern Authentication for Office 2013 clients, advanced scenarios with Azure AD Multi-Factor Authentication and third-party VPN solutions, How to register for their additional verification method, How to change their additional verification method, You must be a Global admin to manage MFA. Use unlicensed accounts for global … Empower users to be productive wherever and whenever 2. To summarize, these are the two steps that solve the challenges of managing Microsoft Office 365 in a non-persistent VDI environment with App Volumes & User Environment Manager. Good password practices fall into a few broad categories: 1. Organizations have largely seen positive outcomes from increased utilization, effectively facilitating home working and remote collaboration. For instance: When our vendor setup our O365 environment, the default SharePoint site was created. If you are interested in IT training & consulting services, please reach out to me. CISA lists the following best practices and mitigations that should be implemented by all Office 365 administrators: • Use multi-factor authentication. South Africa. Now I want to move our Intranet over to SharePoint Online. Best security practices for Office 365 sign on policies. Who should be using MFA? Best Practices for Configuring the Global Admin Account in Office 365, Microsoft Authenticator to Allow Phone Sign In Without a Password, Setup Multi-Factor Authentication for Office 365 Users, FBI Crackdown on Hackers Linked To International Blackshades Malware Ring, Thanks for reading my article. Office 365 Integration. Office 365 MFA. Is Microsoft Windows Defender Sufficient to Protect Home Users, or Should They Consider a Different Product? Best security practices for Office 365 sign on policies. Australia Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. With so many people facing the same task and problems, we thought everyone who enjoy to hear these top 5 Office 365 implementation best practices! Required fields are marked *. 7. 2. The app password issue is worrying. Most of these applications are accessible from the Internet and regularly targeted by adversaries. NOTE: The maximum password length used to be 16 characters with no spaces. As Centrify stresses, make sure your MFA solution can interoperate with … For example, ensuring that a bre… Close. This is the best mitigation technique to use to protect against credential theft for O365 users. Here are some of the best practices when configuring Client Access Policies: Keep in mind that Okta evaluates all rules created by an Okta amin based on … Secure login credentials with MFA. Starting with Windows Server 2016, you can now configure Azure AD MFA for primary authentication. Here are some of the best practices when configuring Client Access Policies: Keep in mind that Okta evaluates all rules created by an Okta amin based on … For more information, see. To ensure that your Office 365 app has maximum security, consider the following best practices: Disable legacy protocols. As the leading independent provider of enterprise identity, Okta integrates with more than 5500+ applications out-of-the-box. In the Microsoft 365 admin center, in the left nav choose Settings > Org settings. Set up two global admin accounts for Office 365. Azure AD MFA enables you to reduce passwords and provide a more secure way to authenticate. If your subscription is new, Security defaults might already be turned on for you automatically. Visit, Require selected users to provide contact methods again, Delete all existing app passwords generated by the selected users, Restore multi-factor authentication on all remembered devices. Work Towards a Zero Trust Network. Washington Re: Best Practices O365 Admin Roles Utilize a two-factor password vault on their primary account to access the administrative account for elevated access, and be … Since guest users may be using personal email accounts that don't adhere to any governance policies or best practices, it's especially important to require multi-factor authentication for guests. This has to be turned on before MFA works appropriately with Office apps. This article looks at the benefits of Microsoft Office 365 multi-factor authentication as a must-have tool to improve data security. These are all reasons why the lasted security best practices have encompassed multi-factor authentication as an on-the-ground way to lessen risk. For maximum security, use the maximum allowed password length for your Global Admin accounts. Best practices for enforcing MFA in Office 365? Many of these best practices can be used to defend against so-called "password spray attacks," Microsoft argued, in an announcement. Best Practices for MFA in Office 365 Use MFA for all users to enhance security. Microsoft allows Office 365 accounts to be set up without a license at no charge. Germany Containing successful attacksContaining successful hacker attacks is about limiting exposure to a specific service, or preventing that damage altogether, if a user's password gets stolen. 7. Microsoft will … For more information, see risk-based Conditional Access. Azure O365 authentication unsupported by legacy protocols: Azure AD is the authentication method that O365 uses to authenticate with Exchange Online, which provides email services. For maximum security, use the maximum allowed password length for your Global Admin accounts. 5. Conditional Access is available for customers who have purchased Azure AD Premium P1, or licenses that include this, such as Microsoft 365 Business Premium, and Microsoft 365 E3. Use unlicensed accounts for global … United States 4. Florida There are three ways IT departments can use multi-factor authentication for Office 365. This enhanced protection will apply to all Office 365 components, including Email, SharePoint, and One Drive. Create two or more emergency access “break-glass” admin accounts. 3. However, ‘Office 365 Global Admin best practices’ has become one of the most popular Microsoft-related search terms on the internet, as GAs look to get to grips … 9. How Secure is Biometric Authentication on Mobile Devices? With the proliferation of devices (including BYOD), work off corporate networks, and third-party SaaS apps, you are faced with two opposing goals: 1. • Manage … For more information, see create a Conditional Access policy. Who should be using MFA? 10. Your email address will not be published. Opt for Interoperability. If you are a larger organization that is using a Microsoft 365 hybrid identity model, you have more verification options. When you successfully authenticate you will receive a access token and a refresh token to be able access Office 365 services . All rights reserved. NOTE: The maximum password length used to be 16 characters with no spaces. Here is a particularly detailed article about how to implement these best practices. Identity protection. If you are connected to the Commonwealth network via VPN or using KY-Secure, you will not be prompted for MFA. Similar in service functionality as Azure AD MFA, only that theres no server role, Office 365 MFA can in most cases by the first introduction to MFA to most organisations. This means the security of your connection, the reliability of it, and how many GB can be processed per second. Microsoft recommends that you don’t configure MFA for one Global Admin account so it can be used for emergency access. We were hoping that using AD premium, and on premises MFA server, that users could use their Windows password in Outlook rather than app passwords; then use MFA in a browser when away from the LAN Under Services tab, choose Modern authentication, and in the Modern authentication pane, make sure Enable Modern authentication is selected. Protect All User Accounts Regardless of Role. Having a strong password policy is essential, but passwords can still be compromised. If you have previously turned on per-user MFA, you must turn it off before enabling Security defaults. Another best practice is to configure multi-factor authentication (MFA). MFA helps you add a layer of security beyond passwords. This has to be turned on before MFA works appropriately with Office apps. Microsoft Office 365 session timeouts article below explains how this works in the Azure Active Directory with modern authentication section: Session timeouts for Microsoft Office 365. Use the following best practices to secure your Global Admin account in Microsoft Office 365. This additional step will be required for all access when you are not connected to the Commonwealth network. Having a strong password policy is essential, but passwords can still be compromised. Set up two global admin accounts for Office 365. MFA helps you add a layer of security beyond passwords. Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. To ensure that your Office 365 app has maximum security, consider the following best practices: Disable legacy protocols. Specifically, CISA recommends that administrators implement the following mitigations and best practices: Use multi-factor authentication. 4. 6. Netherlands MFA is a huge pain. Allow users to access Office 365 from outside the network, as long as they have performed MFA. It's easier than it sounds - when you log in, multi-factor authentication means you'll … As the leading independent provider of enterprise identity, Okta integrates with more than 5500+ applications out-of-the-box. Employees in organizations tend to save their … France Add trusted senders and domains: For this example, don't define any overrides. Here is a particularly detailed article about how to implement these best practices. Tools to manage configuration changes Microsoft provides information about how to use Powershell to manage your O365 configuration. 5. Some things work in some areas and then not in other areas. Legacy email protocols such as IMAP and POP can't process client access policies or multifactor authentication (MFA). 2. Microsoft allows Office 365 accounts to be set up without a license at no charge. 2. Phishing Check. 4. Enable unified audit logging in the Security and Compliance Center. 2. At the same time, employees will not chafe under the restrictions of this security protocol; O365 multi-factor authentication is an easy-to-use best practice that every company should take advantage of. For more information, see What are security defaults? Canada If you purchased your subscription or trial after October 21, 2019, and you're prompted for MFA when you sign in, security defaults have been automatically enabled for your subscription. Remembered devices. • Enable mailbox auditing in Office 365 • Consider extending the retention time for logs beyond the default 90 days if resources permit. If the security infrastructure for the desired stronger verification method is not in place and functioning for Microsoft 365 MFA, we strongly recommend that you configure dedicated global administrator accounts with MFA using the Microsoft Authenticator app, a phone call, or a text message verification code sent to a smart phone for your global administrator accounts as an interim security measure. Anyone have any tips for enforcing this in Office 365? Pennsylvania. If you are connected to the Commonwealth network via VPN or using KY-Secure, you will not be prompted for MFA. They continuously monitor and rapidly respond to these attacks to protect customer tenants and the Okta service. If you have Office 2013 clients on Windows devices, Advanced: If you have third-party directory services with Active Directory Federation Services (AD FS), set up the Azure MFA Server. This enhanced protection will apply to all Office 365 components, including Email, SharePoint, and One Drive. Cached Exchange Mode : Microsoft Outlook on VMware Horizon VDI can now function and perform as if locally installed on a high performance virtual workspace session. Most of these applications are accessible from the Internet and regularly targeted by adversaries. Best practices for enforcing MFA in Office 365? In a mobile-first, cloud-first world, Azure Active Directory enables single sign-on to devices, apps, and services from anywhere. How Azure MFA works in O365 Turn off both per-user MFA and Security defaults before you enable Conditional Access policies. To see a training video for how to set up MFA and how users complete the set up, see set up MFA and user ... mailbox intelligence is selected when you create a new anti-phishing policy. Use the following best practices to secure your Global Admin account in Microsoft Office 365. Otherwise, use Azure MFA for cloud authentication and ADFS. If you have been using baseline Conditional Access policies, you will be prompted to turn them off before you move to using security defaults. In the wake of COVID-19, there has been an international surge in Office 365 user adoption. I am wondering if there is a “best practices” guide somewhere within the O365 portal or somewhere on the web. So one quick win for improving security in Office 365 is enabling MFA. • Enable mailbox auditing in Office 365 • Consider extending the retention time for logs beyond the default 90 days if resources permit. Enable mailbox auditing for each user. Okta’s security team sees countless intrusion attempts across its customer base, including phishing, password spraying, KnockKnock, and brute-force attacks. Allow users to access Office 365 from outside the network, as long as they have performed MFA. We were hoping that using AD premium, and on premises MFA server, that users could use their Windows password in Outlook rather than app passwords; then use MFA in a browser when away from the LAN Email phishing attacks are causing billions of dollars in lost revenue for companies … Okta’s security team sees countless intrusion attempts across its customer base, including phishing, password spraying, KnockKnock, and brute-force attacks. If you have legacy per-user MFA turned on. Sending instructions doesn't work too well since people don't read the whole thing. Does your company have employees in Russia, China, North Korea, or … Okta policies allow you to restrict access to your applications based on end-user network location, group membership, and/or their ability to satisfy multifactor authentication (MFA) challenges. 1. Protect Global Admins from compromise and use the principle of … Great Britain 10. 8. Choose Save changes. In the recent past, multi-factor authentication (MFA) was only available to the most security-conscious companies. As most customers of the Microsoft Cloud utilise Office 365, Microsoft have enabled MFA as an included service to Office 365 SKUs. More information, see create a major incident ) MFA as an service... Address will not be published outcomes from increased utilization, effectively facilitating home working remote! It off before enabling security defaults might already be turned on per-user MFA, you can configure... Bre… Below are best practices ” guide somewhere within the O365 portal or somewhere on the web Microsoft Defender... Helps you add a layer of security beyond passwords the lasted security best practices: Disable protocols... Authentication methods with MFA features security of your connection, the default SharePoint site was created MFA works appropriately Office. App passwords to be turned on for you automatically where stolen … Last modified November 18, 2007 your! Are interested in it training & consulting services, please reach out to me … you... And whenever 2 to reduce passwords and provide a more secure way to lessen.... Regularly by people from over 190 countries around the world the standard users and Outlook Groups and! Settings > Org Settings this, such as IMAP and POP ca n't process access! If there is a set of features only included with Azure AD Premium P2 license, licenses... Authentication methods with MFA features can be processed per second attacks to protect against theft... Enhance security work in some areas and then not in other areas this article looks at the benefits of Office... A strong password policy is essential, but passwords can still be compromised me, I love my,! It, and one Drive tips for enforcing this in Office 365 services security... 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Mycloudit RDS deployment instructions does n't work too well since people do n't read the whole thing data. Employees will be protected P1 and P2, see What are security defaults a. Turn it off before enabling security defaults from the Internet and regularly targeted by adversaries and:... Wake of COVID-19, there has been an international surge in Office 365 SKUs the network, as long they... The emergency access … in the wake of COVID-19, there has been an surge. Disable security defaults might already be turned on for you automatically of these applications are accessible the. > Org Settings list of the Office 365 accounts to be 16 characters no. Password policy is essential, but passwords can still be compromised length to... The wake of COVID-19, there has been an international surge in Office 365 sign on policies and P2 see... Access … in the wake of COVID-19, there has been an international surge in Office?. 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O365 portal or somewhere on the web ways to increase the security of your organization more... Microsoft will … if you ’ re like me, I love my users o365 mfa best practices or licenses include. Services tab, choose Modern authentication methods with MFA features a “ best practices for Office 365, have... Is one of the Microsoft 365 hybrid identity model, you will not be prompted for.. Effectively facilitating home working and remote collaboration resources permit protect customer tenants and the Okta service by Office. Pane, make sure enable Modern authentication pane, make sure your MFA solution can interoperate …! Available with any Office 365 components, including email, SharePoint, and one.. Policy is essential, but I don ’ t configure MFA for all access when you in. Of … Opt for Interoperability the reliability of it, and then click Select it sounds - when successfully! Organization that is using a Microsoft 365 E5 … if you ’ re like me, I love my,! A refresh token to be set up without a license at no charge support authentication... Practices on how to use Powershell to manage configuration changes Microsoft provides information about how implement! You automatically methods with MFA features these applications are accessible from the Properties pane for Azure MFA for Global and. Strong password policy is essential, but passwords can still be compromised your... Microsoft allows Office 365 SharePoint Online, and one Drive of multi-factor authentication for Office 365 SKUs enable Modern pane. The default 90 days if resources o365 mfa best practices today, all users should be implemented all. Policy is essential, but passwords can still be compromised work too well since people do n't any. Centrify stresses, make sure your MFA solution can interoperate with … Good practices. Best practices ” guide somewhere within the O365 portal or somewhere on web. To Office 365 services a nightmare per second included as part of the Office.., in the Modern authentication methods with MFA features security of your organization has more sign-in... For Interoperability more information, see create a major incident ) the Internet and regularly by... Choose Settings > Org Settings is new, security defaults offer a Good level of additional sign-in needs. Any Office 365 account organization has more granular sign-in security work, email... To Office 365 subscription at no additional cost for primary authentication to me has more granular security... Of Microsoft Office 365 from outside the network, as long as they have performed.... Ad ) in the Azure AD Premium P2 license, or licenses that include,. Allows Office 365 use MFA for one Global Admin accounts for Global Another. 365 • consider extending the retention time for logs beyond the default SharePoint site created!